Location: 11030 Tavernay Parkway
Clubhouse Phone: (704) 644-8808
Costs: Rental: $120; Cleaning: $30

Quick Read below. Click the icon on the left to download a copy of the document

 

Dear Lexington Homeowner,

Please thoroughly read the following instructions before calling for additional information:

v      Lexington Website Address – www.lexington-charlotte.com. Username and password are no longer needed.          

v      Reservation Calendar, Rules & Regulations and Application for Reservation Agreement are available by contacting CMG at 704.644.8804 or through support@lexington-charlotte.com.

You may also contact Cedar Management Group by mailing your request to PO Box 26844, Charlotte, NC 28221.
 

1.     READ ALL instructions & agreements

2.     READ the Lexington Clubhouse agreement

3.     READ the Lexington Clubhouse Rules and Regulations

4.     Read the BELOW instructions in detail

5.     Call CMG (704.644.8808) for details and instructions.

In order to confirm your reservation date, please submit the following within one week.  Your requested date will only be held for one week. ** If paperwork and monies are not returned to Cedar Management Group within 7 days, your ‘pending’ request could be cancelled.

1. Complete and sign Reservation Agreement and Teen Addendum, if applicable, (by homeowner).  Be sure to initial where noted in the left margin.

2.  Complete and sign the Rules and Regulations form (by homeowner).

3.  Rental fee & Inspection fee - Check for $120, payee:  Lexington Community Association. Each time the clubhouse is rented it is required to have two walk through inspections, pre walk and a post walk. You must contact Cedar Management one week prior to reserved date to schedule the pre & post walk.

4.  Security Deposit - Check for $200, payee:  Lexington Community Association.  There will be a scheduled pre and post walkthrough with the homeowner and a member of the Lexington Clubhouse Committee to ensure that the clubhouse is received and returned to its original state.

5.  Cleaning Fee - Check for $30, payee:  Lexington Community Association. This is for basic cleaning - wiping down tables, refrigerator, stove and counters, mop, vacuum, dusting, and cleaning of bathrooms.

**Please read Paragraph 5 in the reservation agreement. 

Regards,

Cedar Management Group 

704-644-8808

APPLICATION FOR RESERVATION AGREEMENT

LEXINGTON CLUBHOUSE

In consideration for the Lexington Community Association, Inc. (“Association”) allowing me the exclusive use of the Lexington Clubhouse equipment and furnishings, I, the undersigned, agree as follows:

1.             I agree to reserve the Clubhouse of the Association on  __________________ (date) for:

(A). A social event, where the primary guests are (check box):

         (B). A Lexington community club (name of club: ________­­­­­­____________) that meets: ______________________________.

2.             The event or club will be attended by approximately _________ guests (maximum of 75).  This will be a “not for profit” function and in no way will benefit my family or me financially.  I must know party guests.  I may not advertise or sell tickets to the party, or issue open-ended invitations.

3.             The event or club meeting will be held between the hours of ______ AM/PM and ______ AM/PM (including set up and clean up time) on the date noted above.  I understand that continued use of the Clubhouse after the hours for which it has been reserved will constitute a breach of this Agreement and will result in forfeiture of my deposit.  All events must end in time to ensure the clubhouse is empty by 12:00 AM Sunday through Thursday, and 1:00 AM on Friday and Saturday.

4.             Music will not be audible from the exterior after 10:30 PM Sunday through Thursday, and 12:30 AM on Friday and Saturday.  Doors will be shut during my event.  If I receive a request from a fellow homeowner to turn down the music, I will respect their request.  Police will be notified if noise is a problem.

5.             I agree to pay a usage fee of $70,a cleaning fee of $30,and a inspection fee of $50.  I am responsible for removing all trash from the interior and exterior of the Clubhouse, taking all garbage & food to the outside garbage can, returning furniture to its original location, and shutting off appliances, lights and the fireplace.

6.             I understand that I must pay 100% of all fees within 48 hours of reserving the clubhouse. These monies will only be refundable if I cancel 30 days before the reservation date.

7.             I understand that a refundable security deposit of $200 needs to be submitted with this signed Application for Reservation Agreement with the fees referred to in item 5 above.  I further understand and agree that the refundable security deposit may be used to pay for cleaning costs in excess of what the $30 will cover (per the cleaning program) and any and all damages resulting to the Clubhouse, its contents, or any other portion of the property from any actions or any actions of persons present at, or attending, or in any other way related to my event.  I expect that any charges made against my deposit will be explained.  If the cost of repairs exceeds the amount of my deposit, I agree to pay the Association the full cost of repairs within ten (10) days of receipt of a written explanation of the damages and a bill from the Association for such repairs.  I agree that all deposits, fees and expenses incurred by the Association as a result of the use of the Lexington Clubhouse under this agreement shall be considered an assessment and constitute a lien against my property and shall be fully collectible as such as provided for in the Association’s Declaration and By-laws.  The Clubhouse Committee reserves the right to increase the required security deposit up to $400, or decline the future rental requests of a homeowner who has previously forfeited the security deposit due to a breach of this Agreement.

8.             I agree to pay a $25 service charge in the event that my check is returned for insufficient funds.  I also understand that as a result of my returned check I will have to reserve the clubhouse (usage fee, cleaning fee, and security deposit) with a cashier’s check or money order.

9.            

Initial _______

I assume all responsibility, risks, liabilities, and hazards incidental to the activities applied for (including, but not limited to, the serving of alcoholic beverages), and hereby release and forever discharge the Association, its officers, directors, employees, agents, and members, past, present, and future, from any and all claims, costs, causes of actions and liability for personal injury or death and damage to or destruction of property arising from my use of the Clubhouse and its appurtenances.

10.         I agree to indemnify and hold harmless Cedar Management Group, and Lexington Community Association, Inc., its officers, directors, employees, agents and members, past, present, and future from any and all claims, costs, causes of action and liability (including, but not limited to, attorneys’ fees) for any injury, to either person or property, suffered by me, my family members, employees, agents, servants, guests, invitees or any member of the Association or any other person which arise from or are in any way related to the above activity, whether or not caused by the Association’s negligence.

11.         I assume all responsibility for the actions and behavior of all persons present at, attending or in any other way related to my function and agrees to be personally responsible for causing all such persons to comply with the Association’s Declaration, By-Laws and Rules and Regulations .   I acknowledge that violation thereof by any person present at, attending, or in any other way related to my function may, at the sole discretion of the Clubhouse Committee, result in forfeiture of my refundable security deposit.  All appeals of such decisions should be made to the Association’s Board of Directors.

12.        

Initial _______

I understand that I am being granted the exclusive use of the Clubhouse for the time period described above subject to the right herein reserved by the Association to enter the Clubhouse and terminate my use thereof should the conduct of any person using the facility endanger the health, safety or well-being of any person or constitute a threat of any property.

13.         I am at least twenty-five (25) years of age and will be in attendance at my function .   I hereby agree and represent that the Clubhouse will be used for lawful purposes only and that if any conduct at the function I am sponsoring violates federal, state or local laws and ordinances, my rights to use the Clubhouse under this Agreement shall be terminated and the Association shall have the right to take possession of the Clubhouse and instruct my guests to leave the property.

14.         Subject to those deductions provided for in this Agreement, I understand that if the Clubhouse is left in the same condition as prior to my event, my security deposit will be refunded unless I request otherwise. 

Initial _______

15.         I understand that wet swimsuits, smoking, and pets are not allowed in the Clubhouse at any time.  Also, I will not attach decorations to any surface accept window/door moldings.

16.         I understand that my reservation of the Clubhouse on the aforementioned date will not be confirmed nor will the Agreement be binding until such time as my deposit has been accepted and the Association has executed this Agreement.

17.         I have carefully read and understand this Agreement, the Teen Addendum (if applicable), and the Clubhouse Rules & Regulations, and agree to be bound by their terms.

18.         I understand that renting the Clubhouse is a privilege. Any abuse of that privilege, including, but not restricted to the agreements in this contract, will result in an increase in your deposit/rental fee for your next rental or prohibit your rental completely.

FOR CEDAR MANAGEMENT GROUP USE ONLY

Agreed to and accepted by Association:

Three separate checks must be presented:    (1) usage/inspection fee of $120, (2) security deposit of $200, (3) cleaning fee of $30 (all three checks must be made payable to the ‘Lexington Community Association’).  ALL FEES must be collected in order to confirm a reservation.  All fees are 100% refundable if canceled 30 days before the event.

As required in the Application for Reservation Agreement and the Clubhouse Rules and Regulations, the homeowner and other adults (over 25 years of age) are required to be present at all social events where the average guest age is between 13 and 19 years of age, in the ratio of one adult to every 15 teens. 

Security for Event:   For the protection of the renter, the guests, and the other homeowners in Lexington, off duty Charlotte-Mecklenburg Police Officers will be hired (private security firms are not acceptable), at the renter’s expense, for the entire duration of the social event.  For every 50 persons attending, one off duty officer should be hired.  The contact at the CMPD is Major Kale and he can be reached at (704) 336-2335.  Proof of application for the hiring of the off-duty officers must be submitted to the Clubhouse Committee at least one week prior to the event date.

At the time of the Teen Social Event, the off-duty CMPD officer(s) must sign below to confirm their presence at the event.

CLUBHOUSE RULES & REGULATIONS

·         The homeowner renting the Clubhouse MUST BE THE HOST/HOSTESS of the function.  They MUST BE PRESENT at the EVENT at ALL TIMES .

·         Shoes and shirts are required in the Clubhouse.  NO SMOKING, PETS, or WET BATHING SUITS in the Clubhouse at any time.

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